Careers at JASA Payroll Administrator - Finance

Careers at JASA Payroll Administrator - Finance

Exempt / Non-Union / Full Time
Reports to:
Payroll Manager
Date Posted:
Job Type: Full Time
Location: Manhattan



General Responsibilities

The Payroll Administrator works with the Payroll Manager to ensure that JASA’s payroll transactions for its 50+ sites are processed in a timely and accurate manner. This includes reviewing paperwork received; importing files; ensuring proper paperwork and approvals prior to payroll processing; reconciling payroll prior to transmission; and validating reports. The position requires significant computer work, both within and external to the current payroll system. Significant knowledge of both ADP Workforce Now and Excel is key.


Duties & Responsibilities

  • Using ADP Workforce Now, enter payroll-related information for New Hires, Terminations and Assignment Changes.
  • Review timesheets for accuracy/approval and upload files from ADP E-Time timekeeping system.
  • Work closely with Human Resources team to maintain accurate personnel and benefits changes related to payroll.
  • Calculate monthly union benefits and prepare payment requests.
  • Upload ADP CD-ROM’s containing payroll reports for audits and other projects.
  • Assist with various audits and provide information as needed.
  • Communicate with managers and staff via email and letters regarding changes, errors, etc.
  • Prepare standard and ad hoc reports utilizing ADP Custom Reporting.
  • Assist with year-end payroll reporting and preparation of W-2 forms.
  • Work with employees to resolve any issues.
  • Serve as backup in absence of the Payroll Manager.
  • Fast-paced, deadline-sensitive position. Will require some evening and weekend hours, as needed.
  • Additional responsibilities as assigned.



  • Must have 5+ years working in payroll
  • ADP Workforce Now / Custom Reporting experience preferred
  • Ability to work independently in a multi-tasked environment under tight deadlines
  • Strong computer skills, including MS Word, Excel and current Google applications; 

must be willing to learn program-specific software

  • Previous exposure to union contracts preferred
  • Previous experience working in social services organization preferred
  • Solid communication skills, both verbal and written
  • Must possess problem-solving and analytical skills, initiative and the ability  

to organize, prioritize, and manage multiple deadlines

  • Strong relationship building and customer service skills
  • Successful team player
  • Must maintain confidentiality at all times


  • Up to $60,000 - $65,000