Careers at JASA Payroll Administrator - Finance

General Responsibilities

The Payroll Administrator works with the Payroll Manager to ensure that JASA’s payroll transactions for its 50+ sites are processed in a timely and accurate manner. This includes reviewing paperwork received; importing files; ensuring proper paperwork and approvals prior to payroll processing; reconciling payroll prior to transmission; and validating reports. The position requires significant computer work, both within and external to the current payroll system. Significant knowledge of both ADP Workforce Now and Excel is key.

Duties & Responsibilities

• Using ADP Workforce Now, enter payroll-related information for New Hires, Terminations and Assignment Changes.
• Review timesheets for accuracy/approval and upload files from ADP E-Time timekeeping system.
• Work closely with Human Resources team to maintain accurate personnel and benefits changes related to payroll.
• Calculate monthly union benefits and prepare payment requests.
• Upload ADP CD-ROM’s containing payroll reports for audits and other projects.
• Assist with various audits and provide information as needed.
• Communicate with managers and staff via email and letters regarding changes, errors, etc.
• Prepare standard and ad hoc reports utilizing ADP Custom Reporting.
• Assist with year-end payroll reporting and preparation of W-2 forms.
• Work with employees to resolve any issues.
• Serve as backup in absence of the Payroll Manager.
• Fast-paced, deadline-sensitive position. Will require some evening and weekend hours, as needed.
• Additional responsibilities as assigned.

Requirements

• Must have 5+ years working in payroll
• ADP Workforce Now / Custom Reporting experience preferred
• Ability to work independently in a multi-tasked environment under tight deadlines
• Strong computer skills, including MS Word, Excel and current Google applications; 

must be willing to learn program-specific software

• Previous exposure to union contracts preferred
• Previous experience working in social services organization preferred
• Solid communication skills, both verbal and written
• Must possess problem-solving and analytical skills, initiative and the ability  

to organize, prioritize, and manage multiple deadlines

• Strong relationship building and customer service skills
• Successful team player
• Must maintain confidentiality at all times

Compensation

• Up to $60,000 - $65,000